28th April – Get In Schedule

Production: Love and Information Run Dates: From: 4/05/2016            To: 5/05/2015
Production Manager: Naomi Gibson
Thursday 28th April
Time Naomi Conor Steff Shannon James Kieth Mel Anna Curtis
08:15 Briefing Briefing Briefing Briefing Briefing
08:30 MT Set out MT Set out MT Set out MT Set out MT Set out
09:00 MT set out MT set out MT set out MT set out
12:30 Sound setup Lighting setup Sweep Stage Sound setup Sweep Stage
13:00 Lighting Inventory Lighting Inventory Lighting Inventory Lighting Inventory
13:30 Attach Lycra to frame Rig Lanterns Attach Lycra to frame Attach Lycra to frame Attach Lycra to frame Rig Lanterns
15:00
15:15 Clinical on stage Rig Lanterns Clinical on stage Isolation on stage Shack on stage Isolation on stage Shack on stage Clinical on stage Rig Lanterns
20:00 Clean up Clean up Clean up Clean up Clean up Clean up Clean up Clean up Clean up
20:45 De-brief De-brief De-brief De-brief De-brief De-brief De-brief De-brief De-brief
21:00 Home Home Home Home Home Home Home Home Home
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Love and Information – Technical Agreement

Contents:

  • Mission Statement………………………………………………………………………3
  • Company Structure……………………………………………………………………..3
  • General…………………………………………………………………………………..5
  • Set………………………………………………………………………………………..6
  • Stage Management……………………………………………………………………..7
  • Lighting……………………………………………………………………………………8
  • Sound…………………………………………………………………………………….9
  • Declaration……………………………………………………………………………..10

Mission Statement

We, as a company, are here to help enhance the performance of ‘Love and Information’ through the use of sound, lighting, visuals, set design; construction, operation of lighting, sound and visuals alongside stage management. These services are to be provided by a team of well trained and devoted technicians and designers, who are managed by experienced personnel.

The space within the Theatre is to be designed to compliment the performance. There is a team of competent persons that endeavour to produce the highest standard of work to enrich the performance. The set design is created by the designers in collaboration with the directors. The lighting designer is on hand to add atmosphere and enhance the performance through the use of lighting. The stage management team will network with the performance teams to ensure that all the propping and hospitality needs are met. During the production period, we will supply, install and operate all equipment that you require in accordance with the finalised designs.

Company Structure

We follow a Theatre hierarchy which will help you know who to contact if you have any issues or queries. Please find below the teams which are provided so you can direct any issues or queries to the relevant department. Should there be any general queries, please contact the Production Manager.

Production Manager:

Naomi Gibson

Stage Managers

James Baxter

Deputy Stage Manager:

Shannon McGlone                          Stephanie Gibson

 

Set Designers

Conor Lavelle                                  Naomi Gibson

 

Lighting Designer

Conor Lavelle

Sound Designer:

Naomi Gibson

General:

Within this technical agreement, there will be sections for each department, which will highlight the services that are provided. As well as showing what we will provide you, it will also entail what will be provided by your company. By signing this document, you are agreeing to all content and requirements of your company. Once this agreement is confirmed, all deadlines are final. The technical team takes no responsibility should the terms failed to be met, however we aspire to assist you for the result of a successful show.

The technical team takes no responsibility for lost or damaged items during the production. Whilst we will provide storing facilities, valuables and personal property is left at the owner’s risk. We try and ensure the utmost security, but we will not be responsible for damaged or missing items. Any items that are left within any area of the Theatre, we have the right to dispose of by 12pm 06/04/2016. The backstage area of the venue is to only occupy performers and the production team. Members of the public are not to be taken backstage. If this does happen, the uninsured persons will be asked to leave by security. This will also apply to any performances outside of public viewing.

The technical rehearsal is at a set time. This needs to be attended. Failure to arrive on time will put your rehearsal in jeopardy as it may get cut short.

To keep to Health and Safety standards, and for everybody’s well being, it is highly recommended that you tell a member of the technical team if any piece of equipment is faulty. This is to ensure repair or removal of the piece of equipment.

Prior to the technical rehearsal, all cast and crew are to be taken on a Theatre walk where the Production Manager and Stage Manager will go through all Health and Safety. Failure to comply will result with the performers not being able to use the space provided until this has been completed.

Set:

Set like Lighting is a crucial part of the production. The aim of the Set Designer in brief is to provide a design that represents the text within the show working alongside the Director(s) the Set Designer creates a Set that both the Designer and Director are happy with.

We as the Set Designers/ Scenic Builders aim to:

  •         Create a Set that both the Director and Designers are happy with
  •         Create a Set that follow theatre regulations and Health and Safety Guidelines
  •         Construct and Fit the set to a high standard
  •         Make sure that both Directors and Performers know of any Health and Safety aspects to the Set

You as Director/Performer must:

  •         Attend a Health and Safety briefing on 3/05/2016 at 08:30
  •         Report any faults to the Set Designers/Stage Managers
  •         When in the theatre take care so that no damages are made to the Set.

    Stage Management:

The stage management team will consist of the Stage Manager, Deputy Stage Managers and Assistant Stage Managers when required. Most of the communication will be through the Deputy Stage Managers, who will endeavour to be in as many rehearsals as possible.

What we will do for this production:

  • Provide a mark out of the stage in the rehearsal room to ensure that you know where the set is going. To be completed by 23/03/2016
  • To attend as many rehearsals as possible for information to be relayed to the appropriate member of the team
  • Engage in a props discussion with Directors for performance requirements
  • Provide props or scenic elements in accordance with the Directors.
  • Have a Theatre walk and have a Health and Safety briefing to ensure all persons are safe at all times
  • Provide two separate dressing rooms during the rehearsals and performances

What we expect from you:

  • Ensure that any props or setting requirements are communicated for consideration prior to 15/04/2016
  • Have respect for all stage properties
  • Attend a Theatre walk before the technical rehearsal
  • Ensure there is a high level of cleanliness in regards to keeping the space clean and tidy
  • Remove any personal items from the space and dressing rooms after the show
  • Any items left will be collected from the Theatre at 13:00 on 06/05/2016

Lighting:

Lighting is an important part to any performance. The aim of the Lighting Designer or LX Designer in short is to provide a design that coincides with the directors wishes for the performance which will illustrate the mood and atmosphere of the show/scenes.

We as the Technical Team will:

  • Provide a fully functional rig
  • Carry out any maintenance of the lanterns that need to be carried out.
  • Complete an inventory list of any lanterns, cables and etc available to us.
  • Meet with the director on a frequent basis to discuss any ideas that may be important to the show
  • Attend rehearsals and discuss ideas with the director about the Design
  • Attend a paper tech between the Director, DSM and LX Designer
  • The LX Designer will act as the LX Operator during shows
  • The LX Designer will provide a cue synopsis for the paper tech that coincides with the ideas provided by both Designer and Director.

You as Director/Performer must:

  • Alert the LX Designer if you believe there to be anything wrong with the rig or lanterns provided
  • Keep the DSM informed of any information that relates to the LX Design if the LX Designer is not in rehearsal
  • Attend a paper tech on 20/04/2016 at 13:00 as this will allow the Director and Designer to discuss cues and have a final discussion about the Design, this is also a chance for the DSM to put cues into their prompt copy.
  • Attend both Technical and Dress Rehearsals.

Sound:

We will:

  • Ensure all sound equipment is installed ready for the dress, tech and performance
  • Provide sound operators for the dress, tech and performance
  • Provide a backstage show relay system so the performers can listen to the show

What you must do:

  • Ensure that performers refrain from touching the equipment unless it is required by the technical team
  • Provide all sound effects by 20/04/2016
  • Attend a paper tech on the 20/04/2016 at 13:00
  • Attend a sound parade to make sure that you like the sounds

Declaration:

We look forward to working with you and your performance team.

If you are happy with the information provided please complete the declaration below.

I confirm that the information provided  in this document is correct to the best of my knowledge. Any request for deviation on this technical agreement will be presented to the designee with reasonable notice, commonly 48 hours.

(on behalf of the production team)

Name_________________________________________

Signed ________________________________________

Position_______________________________________

Date _________________________________________

I confirm that I am satisfied with the information and services provided within this document. As the signee, I confirm that I am overall responsible for the performers aspect of the production as well as making sure that the performers adhere to the terms in this technical agreement.

(On behalf of the performance team)

Name________________________________________

Signed_______________________________________

Position______________________________________

Date_________________________________________